The name of this organization shall be Michigan Turn
Marshals' Council, Incorporated.
AND CORPORATE SEAL
The Emblem and Corporate Seal shall be circular in
form with the state of Michigan predominate in the center, encircled by
the words “Michigan Turn Marshals-Safety First”. (See Appendix 1)
MTM is incorporated in the State of Michigan as a
Domestic Nonprofit Corporation (ID #814083)
of volunteer individuals interested in and
dedicated to the sport of motorsports road racing, hereafter referred to
as racing. MTM provides additional incentive and interest in the fine
skills of turn marshalling by:
Promoting training and instruction of the highest
caliber in the areas of flagging, communications, and safety standards to
MTM members and other individuals interested in the Flagging and
Communications specialty of racing.
Being an informational source for MTM members of racing activities
in the State of Michigan.
Coordinating, for a fee, with sanctioning bodies of racing in the
State of Michigan their event schedules and MTM membership participation
at their events. The fee to be charged to sanctioning bodies will be
determined by the MTM Executive Committee.
Actively promoting the Flagging and Communications specialty of
racing and recruit new persons to that activity.
By being a source of information and support for MTM members who
wish to expand their Flagging and Communication activities to racing
events in other states and countries.
Providing leadership to support the purposes of MTM.
Jurisdiction in the management of Flagging and
Communications personnel at a given racing event rest solely with the Flag
Chief or other individual appointed by the sanctioning organization of the
MTM, as a consulting organization, shall be limited
to act only in the capacity requested and authorized by the Flag Chief or
other individual appointed by the sanctioning organization of the racing
Individuals concerned with promoting high standards
and safety in the Flagging and Communications activities at racing events
may become a general member upon:
Demonstrating an ability to perform sound Flagging and
Communications techniques at a minimum of 4 racing events.
Receiving a recommendation from a current MTM general member.
Payment of the MTM membership fee.
The Board of Directors, hereinafter referred to as
the Board, shall be composed of the Executive Committee and one person
appointed by each of the racing sanctioning organizations that paid a fee
to secure the services of MTM in the previous year, to help them
coordinate their Flagging and Communications requirements. It is
recommended that the board members that represent their racing sanctioning
organization be their Flagging and Communications Chief or director.
Term of Office
The Board, as defined above, shall serve as the MTM
advisory body for a period of two years from their time of appointment
until October 31 in 2nd year of the subsequent racing season.
Removal from the Board
A Board member may be removed for action or conduct
detrimental to the welfare of MTM by a vote of 2/3 of the Board members
present at a duly authorized meeting of the Board.
The Board shall advise the Executive Committee on the
affairs, funds, and property of MTM. The Board will recommend policy and
its implementation to the Executive Committee for their consideration and
A meeting of the Board shall be called at the
discretion of the President, but at least once each year. A notice shall
be mailed, either by surface or electronically, to each member of the
Board at least 5 days before any meeting of the Board. This notice must
indicate the date, time, location, and, if possible, an agenda of items to
The Executive Committee shall vote on and execute the
policies recommend by the Board between meetings. The minutes of all
Executive Committee meetings shall be submitted to the Board for their
review and ratification at the next Board meeting.
Fifty percent of the membership of the Board shall constitute a
Voting by proxy or absentee ballot shall not be allowed, except
with approval of the majority of the Board.
Officers and Members
The Executive Committee, hereinafter referred to as the Committee, shall consist of the following:
President (a.k.a. Chairman)
(a.k.a. Vice Chairman)
(a.k.a. Vice Chairman)
Plus (1) Flagging and Communications representative
from the following organizations:
Detroit Region of the Sports Car Club of America (SCCA-DET) (WHRRI)
The Committee will vote on the recommendations of the
Board and implement all approved activities. It will also have general
charge and control over the affairs, funds, and property of MTM.
The duties of the Committee officers are as follows:
secretary, or their designate, shall perform other duties as assigned by
the president including maintaining the membership directory, recording
participation at MTM events, and notifying the president of members
eligible for appointment to the Board, the Committee, or other positions
Nomination and Election of Committee Members
Officers shall be nominated and elected by the
general membership of MTM. Nominations and elections will be directed by
the Board and be concluded by no later than October 1st.
Flagging and Communications representatives will be
assigned by their respective racing organization. Their names must be
presented to the Board and Committee no later than October 1st.
Term of Office
The term of office for Committee members will be for
two years beginning on November 1st of the year they are
elected or appointed until October 31st of the 2nd year of
on the Committee
The nomination by, and a majority vote of, the Board
shall fill vacancies, which occur during a regular term of office.
Creation of Appointed Positions
The Board shall create non-voting positions to handle
certain required duties for MTM. The Board will make its recommendations
of the positions and the individuals to fill those positions to the
Committee for their vote and approval. It is recommended that all persons
with appointed positions in MTM attend all meetings of the Board.
Newsletter Editor and Publisher
D) Trash & Trinket Chairperson
The amount of membership fee in MTM shall be
determined by the recommendation of the Board and voted on by the
The amount charged to race racing sanctioning bodies
and organizations for MTM services will be determined and voted on by the
The fiscal year shall be from January 1 through
The Committee shall specifically authorize the
establishment of any bank account. Disbursement may be made only in
accordance with the budget and such other payments as may be authorized by
the Committee. All withdrawals shall be upon the signatures of either the
president or the treasurer. The vice president shall have the right to
make withdrawals only in the absence of the president and the treasurer.
In order to transact the day-to-day business of MTM,
the treasurer may hold and shall be accountable at each Board and
Committee meeting for a petty cash fund, which shall not exceed $50.00.
Under no circumstances shall MTM be responsible for
any debts incurred by an event sanctioning body or organizer, unless,
prior to incurring such debt, the Committee has voted to guarantee payment
All persons or corporations extending credit to,
contracting with, or having any claim against MTM, the Board, or Committee
shall look only to the funds and property of MTM for payment of any debt,
damages, judgements, decrees, or any other money that may otherwise become
due or payable to them from MTM, the Board, or the Committee, so neither
the members of MTM, the Board, or Committee, present or future, shall be
and RULES of ORDER
The Bylaws of
Michigan Turn Marshals' Council, Incorporated
may be amended by a majority vote of the Executive Committee.
Rules of Order
Roberts’ Rules of Order (Revised) shall be
parliamentary authority for all matters of procedure